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Licensing


This article will help you assign From Visuals licenses in Power BI.

First, who purchased the licenses?​

  • If the tenant admin purchases the licenses, then any License Admin or User Admin within the organization can manage them.
  • If an individual user (not an admin) purchases the licenses, then only that specific person (the purchaser) can manage the licenses.

Assigning Licenses via Microsoft 365 Admin Center:​

  1. Navigate to Licenses

    • Access the Microsoft 365 admin center at admin.microsoft.com.
    • From the left-hand menu, select Billing > Licenses.

  2. Select the Visual

    • Identify and select the custom visual for which you intend to assign licenses.

  3. Assign Licenses

    • Click on Assign Licenses and choose the user(s) or groups to whom you wish to assign the licenses.

Microsoft Documentation

Group-Based Licensing​

For efficient license assignment to larger teams or departments, Power BI supports group-based licensing. By leveraging security groups and mail-enabled security groups, admins can grant access to custom visuals more efficiently.
(Microsoft Documentation)

Unassigning Licenses​

To revoke a license, select the user or group in the admin center and click on Unassign licenses.

Frequently Asked Questions​

1. Activation Timeframe​

After assigning a license in the Microsoft 365 Admin Center, it typically becomes active within a few minutes. To expedite access:

  • Power BI Service: Refresh the report by pressing F5.
  • Power BI Desktop: Close and reopen the application.
  • If the license isn't active immediately, allow up to five minutes and try again.
    (Microsoft Documentation)

2. Adjusting License Quantity (Individual plan)​

If you need to change the number of Individual licenses, you can update your existing subscription through the Admin Portal. To adjust the number of licenses:

  • In the admin center, navigate to Billing > Your products > Prodcuts.
  • Locate and select the subscription you wish to manage.
  • Under Settings & actions, choose Buy more licenses or Remove licenses.

3. Subscription Cancellation​

To cancel a subscription:

  • In the admin center, navigate to Billing > Your products > Prodcuts.
  • Locate and select the subscription you wish to manage.
  • Under Settings & actions, choose Cancel subscription.

4. Refund Policy​

A full refund is available if you cancel your subscription within seven days of purchase. Refunds aren't provided for cancellations after this period. For refund-related inquiries, contact Microsoft support.
(Microsoft Documentation)

Additional Resources​